The process for the 2026 Board of Directors election is being developed. The information on this page is a snapshot of that process as of this moment. Please check back periodically for a more complete overview of the election process.

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The Sweetbriar Farms Property Owners Association will hold its Board of Directors Election during the Annual Meeting on Saturday, October 10, 2026, at the Community Park.

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All Board positions are open for election, with each position serving a two-year term. We encourage all property owners to participate by nominating qualified candidates and voting in this important election.

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Election Timeline & Process

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1. Nominations (August 8 – August 22, 2026)

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Every property owner is eligible to nominate an owner for any Board position. The descriptions of the duties for each position are below. Self-nominations are welcome.

 

Each nomination must include:

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• Nominee's name and contact information

• Office of interest

• Contact information

• A brief biography outlining qualifications and experience

 

Nomination Deadline: August 22, 2026

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Submit nominations by:

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• Email: SweetbriarNC.Board@gmail.com

• Mail:
  Sweetbriar Farms POA
  P.O. Box 44
  Lake Lure, NC 28746

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2. Announcement of Nominees  (September 19, 2026)

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The official list of candidates for each Board position will be announced on September 19, 2026.

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3. Voting (Ballots Due by October 3, 2026)

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Ballots, candidate biographies, and voting instructions will be available on the Sweetbriar Farms POA website.

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To conduct the election, at least 45 ballots must be received.

 

Ballot Deadline: October 3, 2026

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Ballots may be submitted by:

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• Email: SweetbriarNC.Board@gmail.com

• Mail:
  Sweetbriar Farms POA
  P.O. Box 44
  Lake Lure, NC 28746

• In Person: Bring your completed ballot to the Annual Meeting on October 10, where ballots will be collected and counted.

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4. Taking Office

 

Newly elected Board members will assume their positions immediately following the election results.

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We encourage every property owner to participate—whether by serving on the Board, nominating a fellow owner, or casting a ballot. Your involvement helps ensure a strong and vibrant future for the Sweetbriar Farms comm

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President

• Required to register with Secretary of State of North Carolina as registered agent of Sweetbriar Farms POA, Inc.

• Leads the Board and is responsible for overseeing and handling many of its procedural duties.

• Must be knowledgeable about the community’s CC&Rs and governing documents and understand how to run an effective meeting.  Serves as the authority on all association rules and governing documents, and appoints committees as necessary or if dictated by the bylaws. 

• Leads community and association meetings, handling such responsibilities as calling the meeting to order, announcing the agenda and ensuring adherence, maintaining attendee order and decorum, proposing questions, calling for votes and announcing the results, and recognizing others to speak on the floor. 

• Executes contracts, orders and other documents in the name of the association as its agent.

• Serves at spokesman for the Board in most matters relating to general association business.

• See Community Duties Sheet for weekly activities.

 

Vice President

• Shares many of the leadership and procedural duties with the President, including assuming the leadership role when the President is unable to do so. 

• Ensures order is maintained during meetings and parliamentary procedures are followed, ensuring a smooth flow of business and serving as an informed source about association rules, bylaws and governing documents.

• Assume such additional duties as are defined by the Board. Often, be the designated chairperson for chair one or more substantive committees to address major issues; for example, new construction projects or activities involving large capital expense.

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Secretary

• Documents the POA meeting minutes and records, including property owner information and maintenance history.

• Ensures records are stored safely and accessible to association members.

• Works closely with the President and Board to develop meeting agendas.

• Provides proper notice of meetings, as well as distributing documents, such as official records, agendas and meeting minutes, on a timely basis to association members and/or their authorized representatives.

• Ensures the association meets all legal documentation requirements, such as annual filing deadlines.

• Creates and manages the distribution of an end-of-year newsletter to help keep the community current on activities, events, projects, and general association information.

• Provides communication network with Property Owners using SBF email account and community emails/letters.

 

Treasurer

Responsible for the association’s funds, securities and financial records. 

• Oversees billing, collections and disbursement of funds

• Coordinates the development of the association’s proposed annual operating budget and reserve allocations. 

• Monitors the budget and reporting on the association’s financial status throughout the year

• Oversees year-end reporting and any required audits.

 

Alternate

• Assumes the duties of the Board Officer position that has been vacated. This position is held until the next scheduled election of Board Officers.  

• As necessary, assumes additional duties that may be defined by the Board. In addition, as may become necessary, may be the designated the chairperson for more substantive committees to address major community issues; for example, new construction projects or activities involving large capital expense. 

 

Additional SBF Committees

 

These committees do NOT require a vote. We are looking for any full-time Property Owner to let the Committee leaders know which group you’d like to participate in.

Event Coordination Team- Led by Judy Welty (Event organization, supply stocking, set up preparations); for 2 Beautification Days, Memorial Picnic, Labor Day Picnic.

Gardening Committee- Led by Mike and Pat Langer- Lead a group of property owners to embellish the main gate areas with annual and perennial plantings, weeding and separating existing plants. No heavy labor is involved.

Helping Hands Committee- Led by Angie Zimmer- Lead full-time resident volunteers to respond to neighbor’s health and wellness needs, whether it’s a meal during recovery from an illness, help picking up groceries, a ride to an appointment, or simply a friendly check-in.

Maintenance Committee- Led by Jack Dailey- Lead full-time resident volunteers to respond quickly to on-going or emergency situations when needed. Possible tasks may include trimming of tree limbs over roadways or park area; removal of trees or limbs on the roadways caused by storms and needing immediate attention; deactivation of gates in inclement weather as needed; assessing other potentially dangerous or damaging situations.