Introduction

This document describes the expense categories in the Sweetbriar Farms Property Owners Association (POA) annual budget. Each category represents an essential aspect of maintaining, improving, and managing community assets, safety, and resident services.

Insurance (Commercial)

Commercial insurance covers the POA’s property, liability, and potential risks associated with community operations. This may include coverage for buildings, amenities, and protection against lawsuits or accidents on POA-managed property.

Outdoor Lighting and Power

Expenses in this category include the operation and maintenance of outdoor lighting systems throughout common areas, ensuring safety and visibility for residents and visitors.

Landscape & Snow Removal

This category encompasses the upkeep of community roads, landscaping services, and seasonal snow removal to maintain accessibility and curb appeal year-round.

Roadwork

Roadwork expenses are dedicated to repairing, resurfacing, and improving community roads, ensuring safe and smooth travel within the neighborhood.

Enhancement and Replacements

Funds allocated for enhancements and replacements are used to upgrade community features, replace aging infrastructure, and introduce new amenities that benefit residents.

General Maintenance and Supplies

General maintenance covers routine repairs, cleaning, and the purchase of supplies needed to support the upkeep of common areas and facilities. This category also accounts for miscellaneous and unexpected expenses that arise throughout the year, ensuring the POA can respond flexibly to small needs.

Tree Cleanup

This category involves trimming, removal, and disposal of fallen or hazardous trees on or near to the roadways in the POA. This is primarily in response but not limited to storm damage.

Gate Repairs and Maintenance

This category covers the regular inspection, repair, maintenance, and gate code changes for the community gates to ensure secure access and functionality.

Front Gates Embellishments

Funds for embellishments front gates are used to improve the visual appeal and welcoming atmosphere of the community’s entrance with seasonal decorations.

Front Gates Refresh

Funds for refreshing front gates are used to improve the visual appeal and welcoming atmosphere of the community’s entrance with plantings and mulch replacement.

Spring Clean Up Day

Funds to cover supplies used by residents for spring-time community cleaning, landscaping, and beautification projects, as well as food and associated supplies for a community lunch.

Fall Clean Up Day

Funds to cover supplies used by residents for autumn-time community cleaning, landscaping, and beautification projects, as well as food and associated supplies for a community lunch.

Memorial Day Picnic

The Memorial Day Picnic in the Pavillion brings owners together for engagement and camaraderie. Budgeting for these events covers food and related supplies.

Labor Day Picnic

The Labor Day Picnic in the Pavillion brings owners together for engagement and camaraderie. Budgeting for these events covers food and related supplies.

Legal Fees & Collection

Legal fees cover the cost of professional advice, dispute resolution, and collection of unpaid dues, helping the POA navigate regulatory and financial challenges.

POA Administrative Costs

Administrative costs include office supplies, management services, communication expenses, and other overhead necessary for effective POA operation.